The Complete Guide to Query Letters

Query letters - how to write a query letter that gets manuscript requests

This post is regularly updated with new information.

The query letter has one purpose, and one purpose only: to seduce the agent or editor into reading or requesting your work. The query letter is so much of a sales piece that it’s quite possible to write one without having written a word of the manuscript. All it requires is a firm grasp of your story premise.

For some writers, the query will represent a completely different way of thinking about their book—because it means thinking about one’s work as a product to be sold. It helps to have some distance from your work to see its salable qualities.

This post focuses on query letters for novels, although the same advice applies to memoirists, because both novelists and memoirists are selling a story. Nonfiction book queries are addressed here.

Before you query

Novelists and most memoirists should have a finished and polished manuscript before they begin querying. However, some may be tempted to begin early because it can take so long to receive responses from agents and publishers. The thinking goes: Well, the agent probably won’t respond any earlier than a month anyway, and I’ll be done by then, so why not get a jump on it?

But what if the agent responds right away?

Or what if you’re not done in a month? What if you realize your manuscript needs a lot more work?

You’ll wish you hadn’t started querying. You may end up rushing your writing or editing process (undesirable to say the least), or admitting to the agent/editor that it will take you X weeks or months to follow up, by which point, their enthusiasm may have waned.

To avoid creating a high-pressure or awkward situation, I recommend you wait until you feel the manuscript is totally done—the best you can make it. That doesn’t mean you have to hire freelance editors or copyeditors or proofreaders, but it does mean fixing or revising anything you know needs attention.

4 elements of every query letter

I recommend your query include these elements, in no particular order (except the closing):

  • The housekeeping: your book’s genre/category, word count, title/subtitle
  • The hook: the description of your story and the most critical query element; 150-300 words is sufficient for most narrative works
  • Bio note: something about yourself, usually 50-100 words
  • Thank you & closing: about a sentence

I consider personalization or customization of the query optional. More on that later.

Some agents and publishers require that you mention comparable or competitive titles. You can learn how to research your comps in this post.

In its entirety, the query shouldn’t run more than 1 page, single spaced, if printed, or somewhere around 200 to 450 words. I recommend brevity, especially if you lack confidence. Brevity gets you in less trouble. The more you try to explain, the more you’ll squeeze the life out of your story. So: Get in, get out.

Opening your query letter

Put your best foot forward, or lead with your strongest selling point. Here are the most common ways to begin a query:

  • Maybe you’ve been vouched for or referred by an existing client or author; mention the referral right away.
  • If you met the agent/editor at a conference or pitch event, and your material was requested, then put that upfront.
  • Starting with your story is a classic opening—and my preferred opening—when you don’t necessarily have a good custom or personalized opening for the person you’re querying.
  • Some queries start in an informational manner, which is also fine: “[Title] is an 80,000-word supernatural romance…”
  • Published or credentialed writers might start with their successes, especially if they’ve won awards or received an MFA from a well-known school. However, few fiction writers begin their query by talking about themselves because most are unpublished. (This isn’t a problem, though.)

Many writers don’t have referrals or conference meetings to fall back on, so the story becomes the lead for the query letter.

Personalizing the query letter: yes or no?

Your query is a sales tool, and good salespeople try to develop a rapport with their target. It can be helpful to show you’ve done your homework and that you’re not blasting indiscriminately. It can also set you apart from the large majority of writers querying—if it’s done meaningfully.

Here’s an example of a meaningful personalization: “The acknowledgments of The Ideal American mention you with praise, and F. Scott’s masterful work partly inspired my own novel.

If you personalize the query by saying, “I found you in Writer’s Market,” or “I see from your website that you’re seeking mystery,” and you add nothing else, that’s not terribly meaningful. Try to say something that can’t be repeated by another writer or used in another query. Here I comment further on whether to personalize your query.

Identifying what you’re selling

Your book’s title, word count, and genre can be stated upfront, although often it’s better to wait until the end of the query to offer this housekeeping information.

  • Title. Everyone knows your book title is tentative, so you don’t have to explicitly state the title is tentative.
  • Word count. If your novel’s word count goes beyond 120,000 words, you have a challenge ahead of you. Eighty thousand words is the industry standard for a debut novel. See this post for a definitive list of appropriate word counts by genre. If you have an off-putting word count, some agents recommend withholding this fact until the end of the letter, once you’ve potentially hooked them. Minimum word count for most novels is 50,000 words.
  • Genre. If you’re unsure of your genre, you can leave out any mention of it. However, if you do, be sure to draw a comparison between your book and another recent title published within the last five years. You can say that your book is written in the same manner or style as another book or author, or that it has a similar tone or theme. Two comparisons are sufficient; the more thoughtful the comparison, the better. Comparing yourself to a current New York Times bestselling author can come across as arrogant or too easy. Instead, demonstrate a nuanced understanding of where your book falls in the literary landscape. Agents and editors will pay closer attention if it appears you are well read, because that increases the chances your book is well written. (Again, you can learn about comp titles here.)

Describing your story (the hook)

For most queries, the hook does all of the work in convincing the agent or editor to request your manuscript. Here are a couple formulas that can help you get started.

  1. Who is your main character (protagonist)?
  2. What problem do they face?
  3. What are the choices they must make? What tension drives the story forward?
  1. What does your character want?
  2. Why do they want it?
  3. What keeps them from getting it?

Here’s an example of a brief hook for The DaVinci Code:

Robert Langdon is an American academic and an expert in the symbols of the ancient world. While on business in Paris, he’s summoned to the scene of a grisly murder in the Louvre where he’s the main suspect. He must race across Europe, one step ahead of the police chasing him, to solve the murder and prove his innocence. In the process, he uncovers arcane messages hidden in the world’s best-known artworks, solves ancient puzzles, and ultimately discovers secrets about Jesus that could bring down the Catholic Church.

As part of this hook, you may need to establish the setting or time period right away; this is especially true for authors of historical fiction or science fiction and fantasy. For example: “My novel, SCI-FI EPIC, is set in the distant future where humans have abandoned earth and now live on the rings of Saturn.”

A good hook balances character and plot. By the end of the query, the reader should have an idea of why we care about the main character(s) but also the story problem or tension that keeps us turning pages.

While the hook formula looks simple—and it is—your story may sound rather boring when it’s boiled down to these elements.

When a hook is well written but boring, it offers the same old formula without distinction. The protagonist feels one-dimensional (or like every other protagonist), the story angle is something we’ve seen too many times.

The best hooks have some kind of twist or an element that helps your work stand out, that makes it uniquely yours. That is: the idea doesn’t feel derivative of existing bestsellers. For example: Every time an agent comes across a query featuring a YA protagonist with special powers acquired on his birthday, and he must figure out how to control these powers at an unfamiliar school, there’s a good chance the agent is going to pass unless there’s a dramatic twist.

How do you know if your idea is tired—by an agent’s standards? Well, this is why everyone tells writers to read and read and read. It builds your knowledge and experience of what’s been done before in your genre, as well as the conventions.

In Laurie Scheer’s The Writer’s Advantage, she well demonstrates the difference between a boring story hook and an exciting one:

I have heard an eternity of pitches featuring women as victims, survivors, single mothers, etc. If someone pitches me a story about a 43-year-old unmarried woman who has had a successful career in advertising or law or pharmaceuticals or whatever, and decides at the last minute that her biological clock’s ticking and she wants to have a child … I will wait for the writer to tell me the rest of the story.

And there is no rest of the story, because in their mind, that is their story.

To which I say, “Who cares?” Seriously, who will care about that storyline? No one. We have seen numerous stories about women wanting to have children later in life. I could produce a list at least two pages long consisting of books and movies with this plot line.

However, if one of the main characters is a 43-year-old single businesswoman having her first child and, at the same time, her 22-year-old niece is also having her first child—because the niece does not see the benefit of having a career and only wants to be supported by a rich husband—I suddenly see some conflict here.

Whenever I teach a class where we critique hooks, just about everyone can point out the hook’s problems and talk about how to improve them. Why? Because when you’re not the writer, you have distance from the work. When you do come across a great novel hook, it feels so natural and easy—like it was effortless to write.

Examples of brief story hooks

Every day, PublishersMarketplace lists book deals that were recently signed at major New York houses. It identifies the title, the author, the publisher/editor who bought the project, and the agent who sold it. It also offers a one-sentence description of the book. These sentences are inevitably well-crafted, and can help you better understand what is currently exciting to agents and publishers.

There are trends and fashions in publishing, and if you were to read the one-sentence description of every novel that sold in your genre in the last six months, you would see definite themes emerge.

While your query hook would get into more detail than the following two examples, these hooks help illustrate how much you can accomplish in just a line or two.

Bridget Boland’s DOULA, an emotionally controversial novel about a doula with a sixth sense [protagonist] who, while following her calling, has to confront a dark and uncertain future when standing trial for the death of her best friend’s baby [protagonist’s problem] [a doula with a sixth sense? cool.]

John Hornor Jacobs’s SOUTHERN GODS, in which a Memphis DJ [protagonist] hires a recent World War II veteran to find a mysterious bluesman whose music [protagonist’s problem] — broadcast at ever-shifting frequencies by a phantom radio station — is said to make living men insane and dead men rise [twist]

Check for red flags in your hook

How to tell if your hook could be improved:

  • Does your hook run longer than 300 words? You may be going into too much detail.
  • Does your hook reveal the ending of your book? Only the synopsis should do that. However, former agent and editor Mary Kole says you might need to reveal the ending in your query. It’s not my preference, but I’ve worked on projects where it becomes necessary, for reasons that Kole explains.
  • Does your hook mention more than three characters? Usually you only need to mention the protagonist(s), a romantic interest or sidekick, and the antagonist.
  • Does your hook get into minor plot points that don’t affect the choices the protagonist makes? Do you really need to mention them?
  • Does your hook talk about the story, rather than telling the story? Don’t get bogged down in how you wrote the book or what its themes are. Focus on what happens instead.

Writing the bio in your query letter

For novelists, especially unpublished ones, I think it’s OK to leave out the bio if you can’t think of anything worth sharing. But it’s nice to put in something

The key to every detail in your bio is: Will it be meaningful—or perhaps charming—to the agent/editor? If you can’t confidently answer yes, leave it out. In order of importance, these are the categories of pertinent info.

  • Publication credits. Be specific about your credits for this to be meaningful. Don’t say you’ve been published “in a variety of journals.” You might as well be unpublished if you don’t want to name them. If you have no fiction writing credits, you don’t need to state that you’re unpublished. That point will be made clear by fact of omission. If you have a long publishing history, just list the ones you’re most proud of or the ones most relevant to what you’re pitching. I don’t recommend including academic or trade journals, since they don’t convey storytelling ability.
  • Self-published books. Lots of people have self-published, and a self-publishing history doesn’t hurt your chances with a new, fresh project. However, if you’re trying to get an agent or publisher for a book or series that’s already been self-published, my advice is to not bother trying. (If you must, here’s how to pitch an agent with a self-published book.) Do not make the mistake of thinking your self-publishing credits make you somehow more desirable as an author, unless you have incredible sales success, in which case, mention the sales figures of your books and the average star rating.
  • Your profession. If your career lends you credibility to write a better story, by all means mention it. But don’t go into lengthy detail. Teachers of K-12 who are writing children’s/YA often mention their teaching experience as a credential for writing children’s/YA, but it’s not, so don’t treat it like one in the bio. (Perhaps it goes without saying, but parents should not treat their parent status as a credential to write for children either.)
  • Writing cred. Mention any writing-related degrees you have, any major professional writing organizations you belong to (e.g., RWA, MWA, SCBWI), and possibly any major events/retreats/workshops you’ve attended to help you develop your career as a writer. 
  • Special research. If your book is the product of some intriguing or unusual research (you spent a year in the Congo), mention it. These unique details can catch the attention of an editor or agent.
  • Major awards/competitions. Most writers should not mention awards or competitions they’ve won because they are too small to matter. If the award isn’t widely recognizable to the majority of publishing professionals, then the only way to convey the significance of an award is to talk about how many people you beat out. Usually the entry number needs to be in the thousands to impress an agent/editor.

If you have no meaningful publication credits, don’t try to invent any. If you have no professional credentials, no research to mention, no awards to your name—nothing notable at all to share—don’t apologize for it. Perhaps say something brief about yourself—where you live, your education, your day job, hobbies. Remember: Even if you’re unpublished, you’re still completely respectable. You’re mainly getting judged on the story premise, not your bio.

On the other end of the spectrum: Don’t talk about starting to write when you were in second grade. Don’t talk about how much you’ve improved your writing in the last few years. Don’t talk about how much you enjoy returning to writing in your retirement. Just mention a few highlights that prove your seriousness and devotion to the craft of writing. If unsure, leave it out.

If your bio can reveal something of your voice or personality, all the better. While the query isn’t the place to digress or mention irrelevant info, there’s something to be said for expressing something about yourself that gives insight into the kind of author you are—that ineffable you. Charm helps.

Novel queries don’t have to address market concerns

Don’t be tempted to elaborate on the audience or market for your novel. This is often misunderstood since nonfiction writers do have to talk about market concerns. However, when it comes to selling fiction, you don’t talk about the trends in the market, or about the target audience. You sell the story. I often encourage memoirists to follow the same principle and leave out readership information—save it for the book proposal if it’s requested.

Also, novelists don’t need to discuss their marketing plan or platform. Sometimes you might mention your website or blog, especially if you feel confident about its presentation. The truth is the agent/editor is going to Google you anyway, and find your website/blog whether you mention it or not (unless you’re writing under a different name).

While having an online presence helps show you’ll likely be a good marketer and promoter of your work—especially if you have a sizable readership already—it doesn’t say anything about your ability to write a great story. That said, if you have 100,000+ fans/readers on Wattpad or at your blog, that should be in your query letter.

Close your letter professionally

You don’t read much advice about how to close a query letter, perhaps because there’s not much to it, right? You say thanks and sign your name. But here’s how to leave a good final impression.

  1. You don’t have to state that you are simultaneously querying unless the guidelines demand it. Everyone assumes your query is being sent to multiple parties and not to a single person at a time. I do not recommend exclusive queries.
  2. If your manuscript is under consideration at another agency, then mention it if/when the next agent requests to see your manuscript.
  3. If you have a series in mind, this is a good time to mention it. But don’t belabor the point; it should take a sentence, e.g., “This is the first in a planned series.”
  4. Resist the temptation to editorialize. This is where you proclaim how much the agent will love the work, or how exciting it is, or how it’s going to be a bestseller if only someone would give it a chance, or how much your kids enjoy it, or how much the world needs this work. Basically, avoid directly commenting on the quality of your work (whether that’s to flatter or criticize yourself). Your query should show what a good writer you are, rather than you telling or emphasizing what a good writer you are.
  5. Thank the agent, but don’t carry on unnecessarily, or be incredibly subservient—or beg. (“I know you’re very busy and I would be forever indebted and grateful if you would just look at a few pages.”)
  6. There’s no need to go into great detail about when and how you’re available. At the bottom of your letter, include your email address, maybe a phone number.
  7. Do not introduce the idea of an in-person meeting. Do not say you’ll be visiting their city soon, and ask if they’d like to meet for coffee. The only possible exception to this is if you know you’ll hear them speak at an upcoming conference—but don’t ask for a meeting. Just say you look forward to hearing them speak. Use the conference’s official channels to set up an appointment if available.

The following stuff doesn’t belong in the query

  • Your many years of effort and dedication
  • How much your family and friends love your work
  • How many times you’ve been rejected or close accepts
  • How much money you’ve invested in editors or editing
  • Quotes of praise from anyone, or mentioning how such-and-such well-known person has read your work and/or offered advice on it. Perhaps it’s boosted your ego or confidence that some VIP has read your work or offered a critique. But agents/editors will make up their own mind, and if your VIP really believed in your work, why aren’t they offering you a referral to their agent or editor?

The submissions strategy I recommend

If you’d like to take a conservative approach, divide your agents into buckets: A list, B list, and everyone-else list. Try submitting in rounds of 5-10 at a time (depending on the size of your list), including 1-2 of each agent type. If your A list people immediately and favorably respond, then I’d send out another round right away, a mix of As and Bs, to see if you can gin up competing interest. If responses trickle in with no particular pattern or order, send another round within 2-4 weeks or so. At least every month, send another round until your list is exhausted.

If you immediately see a pattern in the response that indicates something’s amiss, you can adjust your approach for the next round of queries. The reason I recommend this conservative approach is it tends to be easier to manage psychologically. But there’s nothing wrong with sending out your materials to everyone on your list at once or sending in higher volume. It just means that you don’t get that “next chance” or opportunity to adjust your pitch later. (Once a rejection, always a rejection—or that should be your assumption.)

Query letter example for a novel

Dear —:

It’s the year 1200. Since succeeding to the papacy two years ago, Pope Innocent III has been agitating for a new crusade, one that will finally conquer Muslim-controlled Jerusalem. But European monarchs ignore his call, too involved in squabbling amongst themselves.

So the Pope turns to two of his trusted men with a mission: to seek out the powerful Presbyter John, an unknown king in the Far East, who has promised to put his vast armies in service to the Pope’s Crusade. But it requires traveling through the treacherous political, religious and mercantile terrain of medieval Europe.

One of the emissaries is Mauro, an older monk who uses logic and reason to deepen his faith. The other man is Nicolo, a young Genoese merchant striving to improve his family’s fortune and his own place in the world. Nicolo is supposed to lead and guide the mission, but the young man carries secret orders from a corrupt Cardinal.

THE EMISSARIES (96,000 words) is an adventure tale solidly grounded in historical fact about the search for Presbyter John. The book will appeal to readers of historical fiction in the style of Ken Follett (Pillars of the Earth) and Noah Gordon (The Physician), and also to readers seeking the accessible social critique of Amitav Ghosh (Sea of Poppies, the Ibis Trilogy).

I did research for The Emissaries in most of the locations mentioned in the book. I have lived and worked in over fifty countries and received numerous international awards for my work in social and trade justice. My nonfiction book, Javatrekker: Dispatches from the World of Fair Trade Coffee (Chelsea Green, 2008) received a Publishers Weekly Starred Review and the Gold Medal as Best Travel Essay Book from the Independent Publishers Association. I have been the on-air host of two recent PBS specials (“Coffee: The Drink That Changed America” and “Traveling in the 1970s”), and speak regularly at universities and conferences on issues of social justice, international trade and the environment.

Thanks for your consideration.

Special advice on email queries

Email queries and queries submitted through online forms tend to get read and rejected more quickly than snail mail queries (which are rarely accepted these days, in fact). Depending on your situation, you may end up creating two separate versions of your query letter, one for email and another for printing/mailing.

Here’s the formatting process I recommend for email queries specifically:

  • Write your query in Word or TextEdit. Strip out all formatting. (Usually there is an option under “Save As” that will allow you to save as simple text.)
  • Send the query without any formatting and without any indents (block style).
  • Don’t use address, date headers, or contact information at the beginning of the email; put all of that stuff at the bottom, underneath your name.
  • The first line should read: “Dear [Agent Name]:”

Email queries benefit from shorter paragraphs and/or more paragraph breaks—unless the agent insists everything be contained within three large, outsized paragraphs. That is a very backward requirement that only makes things harder for everyone, but follow such guidelines if you must.

If you have an email address for an editor/agent who doesn’t accept email queries, you can try sending your query on a hope and a prayer, but you probably won’t receive a response. In fact, I’ve heard many writers complain that they never receive a response from email queries. (Sometimes silence is the new rejection.) This is a phenomenon that must be regrettably accepted. Send one follow-up to inquire, but don’t keep sending emails to figure out if your query was received.

You’ve sent your query—now what?

If you don’t hear back, follow up after the stated response time using the same method as the original query. If no response time is given, wait about 1 month. If querying via snail mail, include another copy of the query. If you still don’t hear back after one follow-up attempt, assume it’s a rejection, and move on. Do not phone or visit.

If an agent asks for an exclusive read on your manuscript, that means no one else can read the manuscript while they’re considering it. I don’t recommend granting an exclusive unless it’s for a very short period (maybe 2 weeks).

In non-exclusive situations (which should be most situations): If you have a second request for the manuscript before you hear back from the first agent, then as a courtesy, let the second agent know it’s also under consideration elsewhere (though you needn’t say with whom). If the second agent offers you representation first, go back to the first agent and let her know you’ve been made an offer, and give her a chance to respond.

Additional resources on query letters

  • QueryShark: run by an agent who critiques queries (dormant, but still helpful)
  • QueryTracker: dig for examples of successful queries (look under “success story interviews”)

Looking for more?

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